Prepare for and attend approximately 11 committee meetings per year and AGM.
Prepare for and attend approximately 3 SAG meetings per year.
Meet with (to be determined) and Ian Taylor prior to and after meetings if necessary.
Check and approve SAG meeting minutes.
Report back to LBS committee on SAG meetings.
Attend site meetings that may be required throughout the year following SAG meetings etc.
Throughout the year continuously check and update Event Management Plans and Risk Assessment documents.
Obtain quotes and agree terms with the pyrotechnicians and check and agree their Risk Assessment documents.
Meet with a security firm (to be determined)at least twice through the year and obtain their quote and agree terms and check their risk assessment document.
Agree sponsorship.
Check the fair’s risk assessment document.
Arrange bonfire site clearance and terms.
Review road closures and barrier positions.
Agree number of barriers needed.
Check we have the necessary road signs etc and check if replacements or extras are needed.
Order various equipment such as barrier tape, gloves, tarpaulins for the bonfire and torch lorry.
Agree number of torches needed for the event with Captain of Torches and amount of paraffin needed.
Arrange the order of straw bales for the bonfire area.
Check and agree bonfire building and guarding rotas and volunteer duties.
Meet with event co ordinator to allocate the 200+ marshal positions.
Appoint and liaise with Torch Lorry Captain, Bonfire Site Captain, LBS Captain of Marshals and torch marshals and prepare and check their instructions.
Update and approve water butt list.
Check instructions for all general marshals.
Prepare and put up advance warning signs with …..
Decide radio allocation list with event coordinator and order the radios from …..
Attending and supervising bonfire site during the week leading up to bonfire night.
Liaise with ADC, LTC, Fire and Rescue Service and Sussex Police on visits to the bonfire site.
Arrange a meeting with Sussex Police prior to bonfire night (the inspector in charge on the night).
Check procession route throughout the week for roadworks, skips etc and review weather reports daily.
Friday – supervise fencing and barriers that can be put out around bonfire site area. Make final check of bonfire (checking for loose objects, dangerous materials etc).
Saturday – put up various parking signs and supervise various crowd control barriers going out and keep a record of positions and numbers of barriers. Make final preparations at fire of straw etc in preparation of lighting and decide if the straw bales need to be covered. Liaise throughout the day with pyrotechnicians, Sussex Police, Fire Brigade, and anybody else who may need to liaise with me.
Check vendor sites at the fire site and Banjo Road.
In the event of adverse weather or possible adverse weather put cancellation plans in place as I have complete and final decision if part or all of the event should be cancelled for adverse weather or any other possible safety concerns. Discuss with other emergency services or notify them of my decision.
Be responsible on behalf of the LBS committee for the overall safety of the entire event.
Assist with forming up various processions.
Liaise with my appointed police officer.
Make a final check with even coordinator at Event Control that the route is clear before moving the main procession off.
Keep in constant contact with the Event Control Room during the main procession and front and rear of the procession from my position at the front of the torchlight procession.
If I consider it safe to do so, light the bonfire when we reach it.
Inform the pyrotechnicians when to start the fireworks.
Form up and move off return procession.
Inform the Event Control when the event is over and roads can be reopened after we have returned to headquarters.
Return to fire site to check that all is safe and secure with the Captain of Bonfire Site.
Checking in with Event Control for any issues that have arisen etc before the Event Control is shut down.
Sunday assisting with collecting in barriers etc.
Deal with various debriefings.
Dealing with feedback after the event from members, volunteers and the public.
