During the Year
- Prepare subscription receipts and maintain members’ database
- Advise secretary of changes in contact details as necessary
- Hand monies received to treasurer on regular basis
- Ensure monies handed to treasurer agree to total of receipts book
- Prepare list of donations received in subscriptions receipt book
- Prepare list of previous year subscriptions paid in the current year
- Prepare and distribute members’ newsletters (usually 4 per year)
- Distribute welcome letters to new members as necessary
- Ensure membership application form on the website is kept up to date
- Maintain Diary Dates list
AGM
- Check all attendees and persons appointing a proxy are current members or vice presidents
- Prepare list of attendees and hand to minutes secretary
Bonfire Night
- Ensure receipts book available in collection bucket room of HQ for subscriptions paid on the day
- Collect receipts book and monies received at end of evening
Year End (31st December)
- Give copies of the following reports / lists to the treasurer as soon as possible after the end of the year:
- Report of adult paid up members for the year
- Report of junior paid up members for the year
- Report of subscriptions paid in advance at the year end
- List of donations received in subscriptions receipt book
- List of previous year subscriptions paid in the current year
- Chase subscriptions which remain unpaid at the end of the year
