General
- Attend committee meetings (usually 11 a year)
- Prepare agendas for committee and annual AGM meetings
- Work closely with the Commander in Chief throughout the year
- Supply information for publication on society’s website
- Submit Annual Return and details of changes in directors and secretary to Companies House
- Deal with sundry emails, phone calls, and correspondence throughout the year
Involvement in all aspects or organising Bonfire Night including but in no particular order
- Prepare road closure application
- Prepare parking suspension application
- Booking tow away trucks
- Advising bus companies of road closures
- Agreeing with Town Council duties to be undertaken
- Obtaining quotes and ordering crowd barriers (check number needed first)
- Arranging collection of spent torches
- Arranging use of various loaned equipment – e.g. batteries, torch lorry
- Inviting judges and agreeing on duties with the chairman of judges
- Submitting event application to Arun District Council
- Informing coastguards and harbour Master of the firework display
- Checking and agreeing with annual insurance cover (currently Treasurer)
- Updating and printing of safety leaflets check first
- Obtaining permission for SECAMB emergency helicopter landing
- Requesting WSCC not to issue skip licenses during the event
- Submitting street trading consent and list of vendors to ADC
- Obtain permission from Southern Water to extract water at the Bonfire site
- Dealing with refreshment vendor applications, preparing permits and final details
- Booking first aid cover and agreeing on duties
- Booking the fire brigade and agreeing on duties
- Correspond with beneficiaries
- Arrange vehicle and driver to distribute and collect crowd barriers
- Book mobile public address and master of ceremonies
- Obtain marshal, meet with C in C and event co-ordinator to agree on duties, prepare and send details to marshals
- Maintain spreadsheet of marshals and duties
- Maintain spreadsheet of bonfire builders, torch dippers etc volunteers and sending reminders
- Deal with matters arising from committee and SAGs meetings as necessary
- Prepare and distribute all thank you letters
